Forms

Administrative form for submission when seeking absence of duties coverage

Request form for visits, conferences, workshops or non-academic activities.

Student appointment request form is required for all (undergraduate and graduate) research assistantships, NSERC URSA and VIRS appointments.

If offered in the same term, students can request to take both the prerequisite course and the desired course concurrently provided that the student has an overall average of at least 70%.

Students interested in Management or Computer Science as a minor to their Bachelor of Applied Science degree must formally apply using the COSC and MGMT Minor Application Form. Application deadline is the end of May each year.

Details on minors can be found at the links below:

Minor in Management: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,317,989,1383

Minor in Computer Science: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,317,989,1360

Questionnaire for Evaluation of an Engineering Program.

College of Graduate Studies document entitled departmental course scheduling request.

The course syllabus template provides guidelines to ensure individual syllabus meet UBC requirements and standards.

Curriculum Proposal Form enables faculty to proposal curriculum changes that will be forwarded to administration and Senate for consideration.

Degree Progession Letters are often required for scholarships, funding opportunities, etc.
To obtain this letter, please complete the form below and allow 7-10 business days for processing.

To be eligible to take a graduate course, undergraduates must meet the following
requirements:
· Must have completed at least 50% (normally equivalent to 36 credits) of the 300 and 400 level
courses required for their bachelor degree, and must have a minimum overall average of 76%
(B+) in their completed 300 and 400 level courses.
· Must have completed all pre-requisite courses.

Form required for absence from duties or personal vacation plans

When a graduate student has completed their thesis defence and any changes required by the examining committee, their supervisor and committee member(s) will sign the Thesis or Dissertation Approval form.

Hard-copy version of general expense claim form.
Please staple receipts in chronological order to a blank 8.5 x 11″ paper. Number each receipt individually and fill in the details on the corresponding line. Attach the papers with the receipts to this form when you submit it.

Students can request a report on whether or not they are on track to graduate

Please use this form to set up new graduate student with NOVELL and PRINTING access.

Teaching assistantship application form

International Undergraduate Student Research Award Application Form

Please complete the lab access form to request Salto access to any engineering labs.

Request form for withdrawing late from a course

The student must indicate why he or she requires time completely away from his or her academic responsibilities.

Application for students wishing to acquire credit for courses at institutions other than UBC Okanagan.

Please submit a minimum of ONE MONTH before you need to register in the desired class.

In order for the School of Engineering to review course equivalency, student must include a course syllabus, not just a course description. These can be found on the host institution website or by contacting them directly.

Students submitting a Prerequisite Waiver Request must meet the following requirements:
1. Students must have an overall average of at least 55%, have taken the prerequisite course, and obtained 45% in the prerequisite course to be considered for a prerequisite waiver.
2. Students requesting access to courses for which they do not meet the year level may be considered if they have an average of 70% or above.

The Professional Activities Fund (PAF) supports co-curricular projects and activities including competitions, conferences and field trips. The intended purpose of the projects and activities is to enhance the professional development of undergraduate engineering students.

Faculty Professional Development Reimbursement (PDR) Claim Form

Students can request to take more than the standard 6 courses in a semester. Students must be in good academic standing to be considered. Each request will be evaluated on a case by case basis by the School.

Requests for verification of employment or copy of a contract require the submission of a Request for Information Form.

Complete all required sections of the form for your Request to be considered.
Ensure that the Instructor Email Address that you enter is correct – this is where your Request will be sent.

Engineering students interested in engineering-specific scholarships must use this form to provide the SoE Scholarship and Awards Committee with information related to their extracurricular or leadership activities.
All full-time students are eligible for scholarships and awards based on academic qualifications (GPA).
Some awards include other criteria such as evidence of leadership or involvement in extracurricular activities.

PowerPoint template (dated)

If students have missed a final examination because of a medical condition or some unforeseen circumstance, they must submit this request within 48 hours of the missed examination and must include appropriate documentation to support the request.

Religious observance may preclude attending classes or examination at certain times. In accordance with UBC Policy 65, students who wish to be accommodated for religious reasons must notify their instructors in writing at least two weeks in advance, and preferably earlier.

Students having two exams scheduled at the same time or 3 exams scheduled within a 24 hour period should also complete this request for an out-of-time final examination.

This form was previously called the Out of Time Final Examination Request form.

The School of Engineering at UBC’s Okanagan campus conducts a Stewards in Engineering Education (SEED) Program to promote engineering research interest and involvement among high school students. Through the SEED Program, high-school students have the opportunity to participate in cutting-edge research projects with world-class researchers and graduate students in state-of-the-art laboratory facilities.

High school students can apply for the SEED Program by completing this SEED Program application form and submitting it via the instructions below. Application forms will then be reviewed and successful applicants will be selected to participate in engineering research projects at UBC’s Okanagan campus for a one-week period during the summer.

The School of Engineering – TA Application Form is avilable at the below link. By completing the application, applicant agrees to the terms listed in the BCGEU Collective Agreement UTA or GTA.

The Transfer Credit Application only relates to courses with APSC or ENGR course codes.

If you would like credit from a different department, you will need to follow their process. If you are hoping a course will transfer as your Humanities elective, indicate ‘Humanities’ under UBC Course Number.

Travel Expense Claim Form requires prospectus or program information, indicating the dates of conferences and workshops; details of daily claims for expenditures along with receipts.

The University Graduate Fellowship and Graduate Dean’s Entrance Scholarships submission form.
More information can be found at https://gradstudies.ok.ubc.ca/resources/award-opportunities/university-graduate-fellowship/ and https://gradstudies.ok.ubc.ca/resources/award-opportunities/graduate-deans-entrance-scholarship/

Form is required to request new undergraduate lab equipment or additional equipment for existing labs.