|Form Title||Form Type||Form For||Description|
|Absence From Duties (faculty & staff)||Records and Registration||Faculty and Staff||
Administrative form for submission when seeking absence of duties coverage
|Activity Request Form||Application||Faculty and Staff||
Request form for visits, conferences, workshops or non-academic activities.
|Appointment Request Form||Application||Faculty and Staff||
Student appointment request form is required for all (undergraduate and graduate) research assistantships, NSERC URSA and VIRS appointments.
|Corequisite Waiver Request||Application||Current Students||
If offered in the same term, students can request to take both the prerequisite course and the desired course concurrently provided that the student has an overall average of at least 70%.
|COSC and MGMT Minor Application Online Application Form||Application||Current Students||
Students interested in Management or Computer Science as a minor to their Bachelor of Applied Science degree must formally apply using the COSC and MGMT Minor Application Form. Application deadline is the end of May each year.
Details on minors can be found at the links below:
Minor in Management: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,317,989,1383
Minor in Computer Science: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,317,989,1360
|Course Information Form||Application||Faculty and Staff||
Questionnaire for Evaluation of an Engineering Program.
|Course Scheduling Request Form||Application||Faculty and Staff||
College of Graduate Studies document entitled departmental course scheduling request.
|Course Syllabus Template||Application||Faculty and Staff||
The course syllabus template provides guidelines to ensure individual syllabus meet UBC requirements and standards.
|Curriculum Proposal Form||Application||Faculty and Staff||
Curriculum Proposal Form enables faculty to proposal curriculum changes that will be forwarded to administration and Senate for consideration.
|Degree Progression Letter Request||Application||Current Students||
Degree Progession Letters are often required for scholarships, funding opportunities, etc.
|Enrollment of Undergraduate in Graduate Course||Application||Prospective Students and Current Students||
To be eligible to take a graduate course, undergraduates must meet the following
|Faculty Absence Form||Application||Faculty and Staff||
Form required for absence from duties or personal vacation plans
|Final Thesis Submission Form||Application||Current Students||
When a graduate student has completed their thesis defence and any changes required by the examining committee, their supervisor and committee member(s) will sign the Thesis or Dissertation Approval form.
|General Expense Claim Form||Application||Current Students and Faculty and Staff||
Hard-copy version of general expense claim form.
|Grad Check Request||Application||Current Students||
Students can request a report on whether or not they are on track to graduate
|Graduate Student Appointment Form||Records and Registration||Faculty and Staff||
Please use this form to set up new graduate student with NOVELL and PRINTING access.
|Graduate Student TA Application Form||Application||Current Students||
Teaching assistantship application form
|IURA – Award Application Form||Application||Current Students||
International Undergraduate Student Research Award Application Form
|Lab Access Request Form||Application||Current Students and Faculty and Staff||
Please complete the lab access form to request Salto access to any engineering labs.
|Late Withdrawal Request||Application||Current Students||
Request form for withdrawing late from a course
|Leave of Absence Form||Application||Current Students||
The student must indicate why he or she requires time completely away from his or her academic responsibilities.
|Letter of Permission Application||Application||Current Students||
Application for students wishing to acquire credit for courses at institutions other than UBC Okanagan.
Please submit a minimum of ONE MONTH before you need to register in the desired class.
In order for the School of Engineering to review course equivalency, student must include a course syllabus, not just a course description. These can be found on the host institution website or by contacting them directly.
|Prerequisite Waiver Request Form||Application||Current Students||
Students submitting a Prerequisite Waiver Request must meet the following requirements:
|Professional Activities Form PAF||Application||Current Students||
The Professional Activities Fund (PAF) supports co-curricular projects and activities including competitions, conferences and field trips. The intended purpose of the projects and activities is to enhance the professional development of undergraduate engineering students.
|Professional Development Claim Form||Application||Faculty and Staff||
Faculty Professional Development Reimbursement (PDR) Claim Form
|Request for Credit Limit Increase||Application||Current Students||
Students can request to take more than the standard 6 courses in a semester. Students must be in good academic standing to be considered. Each request will be evaluated on a case by case basis by the School.
|Request for Information Form||Application||Current Students||
Requests for verification of employment or copy of a contract require the submission of a Request for Information Form.
|Request to View Marked Examinations||Application||Current Students||
Complete all required sections of the form for your Request to be considered.
|Scholarship Supplementary Information Form||Application||Current Students||
Engineering students interested in engineering-specific scholarships must use this form to provide the SoE Scholarship and Awards Committee with information related to their extracurricular or leadership activities.
|School of Engineering Blank PPT||Application||Faculty and Staff||
PowerPoint template (dated)
|Standing Deferred Final Examination Request||Application||Current Students||
If students have missed a final examination because of a medical condition or some unforeseen circumstance, they must submit this request within 48 hours of the missed examination and must include appropriate documentation to support the request.
Religious observance may preclude attending classes or examination at certain times. In accordance with UBC Policy 65, students who wish to be accommodated for religious reasons must notify their instructors in writing at least two weeks in advance, and preferably earlier.
Students having two exams scheduled at the same time or 3 exams scheduled within a 24 hour period should also complete this request for an out-of-time final examination.
This form was previously called the Out of Time Final Examination Request form.
|Stewards in Engineering Education (SEED) Program Application Form||Application||Prospective Students||
The School of Engineering at UBC’s Okanagan campus conducts a Stewards in Engineering Education (SEED) Program to promote engineering research interest and involvement among high school students. Through the SEED Program, high-school students have the opportunity to participate in cutting-edge research projects with world-class researchers and graduate students in state-of-the-art laboratory facilities.
High school students can apply for the SEED Program by completing this SEED Program application form and submitting it via the instructions below. Application forms will then be reviewed and successful applicants will be selected to participate in engineering research projects at UBC’s Okanagan campus for a one-week period during the summer.
|Teaching Assistant Application Form||Application||Current Students||
The School of Engineering – TA Application Form is avilable at the below link. By completing the application, applicant agrees to the terms listed in the BCGEU Collective Agreement UTA or GTA.
|Transfer Credit Application||Application||Current Students||
The Transfer Credit Application only relates to courses with APSC or ENGR course codes.
If you would like credit from a different department, you will need to follow their process. If you are hoping a course will transfer as your Humanities elective, indicate ‘Humanities’ under UBC Course Number.
|Travel Expense Claim Form||Application||Current Students and Faculty and Staff||
Travel Expense Claim Form requires prospectus or program information, indicating the dates of conferences and workshops; details of daily claims for expenditures along with receipts.
|UGF / GDES Form||Application||Faculty and Staff||
The University Graduate Fellowship and Graduate Dean’s Entrance Scholarships submission form.
|Undergraduate Lab Equipment Request Form||Application||Faculty and Staff||
Form is required to request new undergraduate lab equipment or additional equipment for existing labs.