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Form Title Form Type Form For Description
2020 APSC School of Engineering PowerPoint Template Committee Faculty and Staff

New School of Engineering PowerPoint template that meets Faculty of Applied Science brand released in 2020

Absence From Duties (faculty & staff) Records and Registration Faculty and Staff

Administrative form for submission when seeking absence of duties coverage

Accreditation Form – Design Project Evaluation Rubric Course Scheduling and Curriculum Faculty and Staff

Design project evaluation rubric form for accreditation purposes

Accreditation Form – iPeer Evaluation Course Scheduling and Curriculum Faculty and Staff

iPeer Evaluation for accreditation purposes

Accreditation Form – Lab Report Evaluation Rubric Course Scheduling and Curriculum Faculty and Staff

Lab report evaluation rubric for accreditation purposes

Accreditation Form – Lab Report Template Course Scheduling and Curriculum Faculty and Staff

Lab report template for accreditation purposes

Accreditation Form – Program Accreditation Criteria Template Course Scheduling and Curriculum Faculty and Staff

Program accreditation criteria template document for preparation purposes.

Accreditation Form – Program CIS Information Course Scheduling and Curriculum Faculty and Staff

Spreadsheet template for Program CIS

Activity Request Form Application Faculty and Staff

Request form for visits, conferences, workshops or non-academic activities.

Appointment Request Form Application Faculty and Staff

Student appointment request form is required for all (undergraduate and graduate) research assistantships, NSERC URSA and VIRS appointments.

Comprehensive Chair Report Comprehensive Exams and Candidacy Faculty and Staff

This form is used for oral Comprehensive Exam reports from the Chair for students who started their program on or after September 2017.

Comprehensive Results Comprehensive Exams and Candidacy Faculty and Staff

This form is used to record the PhD Comprehensive Exam Results of students who started their program on or after September 2017.

Comprehensive Scheduling Request Comprehensive Exams and Candidacy Faculty and Staff

This form is used to schedule a PhD Comprehensive Exam of students who started their program on or after September 2017.

Corequisite Waiver Request Application Current Students

If offered in the same term, students can request to take both the prerequisite course and the desired course concurrently provided that the student has an overall average of at least 70%.

COSC and MGMT Minor Application Online Application Form Application Current Students

Students interested in Management or Computer Science as a minor to their Bachelor of Applied Science degree must formally apply using the COSC and MGMT Minor Application Form. Application deadline is the end of May each year.

Course Information Form Application Faculty and Staff

Questionnaire for Evaluation of an Engineering Program.

Course Scheduling Request Form Application Faculty and Staff

Departmental course scheduling request for Directed Studies course ENGR 598

Course Syllabus Template Records and Registration Faculty and Staff

The course syllabus template provides guidelines to ensure individual syllabus meet UBC requirements and standards.

Curriculum Proposal Form Application Faculty and Staff

Curriculum Proposal Form enables faculty to proposal curriculum changes that will be forwarded to administration and Senate for consideration.

Degree Progression Letter Request Application Current Students

Degree Progession Letters are often required for scholarships, funding opportunities, etc.
To obtain this letter, please complete the form below and allow 7-10 business days for processing.

Enrollment of Undergraduate in Graduate Course Application Prospective Students and Current Students

This form is used if you are an undergraduate student who wants to enroll in graduate-level courses.

Faculty Absence Form Application Faculty and Staff

Form required for absence from duties or personal vacation plans

Final Thesis Submission Form Application Current Students

When a graduate student has completed their thesis defence and any changes required by the examining committee, their supervisor and committee member(s) will sign the Thesis or Dissertation Approval form.

General Expense Claim Form Application Current Students and Faculty and Staff

Hard-copy version of general expense claim form.
Please staple receipts in chronological order to a blank 8.5 x 11″ paper. Number each receipt individually and fill in the details on the corresponding line. Attach the papers with the receipts to this form when you submit it.

Grad Check Request Application Current Students

Students can request a report on whether or not they are on track to graduate

Graduate Student Appointment Form​ Records and Registration Faculty and Staff

Please use this form to set up new graduate student with NOVELL and PRINTING access.

Graduate Student TA Application Form Application Current Students

Teaching assistantship application form

IURA – Award Application Form Application Current Students

International Undergraduate Student Research Award Application Form

Lab Access Request Form Application Current Students and Faculty and Staff

Please complete the lab access form to request Salto access to any engineering labs.

Late Withdrawal Request Application Current Students

Request form for withdrawing late from a course

Leave of Absence Form Application Current Students

The student must indicate why he or she requires time completely away from his or her academic responsibilities.

Letter of Permission Application Application Current Students

Application for students wishing to acquire credit for courses at institutions other than UBC Okanagan.

Please submit a minimum of ONE MONTH before you need to register in the desired class.

In order for the School of Engineering to review course equivalency, student must include a course syllabus, not just a course description. These can be found on the host institution website or by contacting them directly.

Prerequisite Waiver Request Form Application Current Students

Students submitting a Prerequisite Waiver Request must meet the following requirements:
1. Students must have an overall average of at least 55%, have taken the prerequisite course, and obtained 45% in the prerequisite course to be considered for a prerequisite waiver.
2. Students requesting access to courses for which they do not meet the year level may be considered if they have an average of 70% or above.

Professional Activities Form PAF Application Current Students

The Professional Activities Fund (PAF) supports co-curricular projects and activities including competitions, conferences and field trips. The intended purpose of the projects and activities is to enhance the professional development of undergraduate engineering students.

Professional Development Claim Form Application Faculty and Staff

Faculty Professional Development Reimbursement (PDR) Claim Form

Proposal Chair Report Comprehensive Exams and Candidacy Faculty and Staff

This form is used for PhD Proposal Exam report from the Chair for students who started their program on or after September 2017.

Proposal Results Comprehensive Exams and Candidacy Faculty and Staff

This form is used to record the results of the PhD Proposal Exam of students who started their program on or after September 2017.

Proposal Scheduling Request Comprehensive Exams and Candidacy Faculty and Staff

This form is used to schedule a PhD Proposal Exam of students who started their program on or after September 2017.

Request for Credit Limit Increase Application Current Students

Students can request to take more than the standard 6 courses in a semester. Students must be in good academic standing to be considered. Each request will be evaluated on a case by case basis by the School.

Request for Information Form Application Current Students

Requests for verification of employment or copy of a contract require the submission of a Request for Information Form.

Request to View Marked Examinations Application Current Students

Complete all required sections of the form for your Request to be considered.
Ensure that the Instructor Email Address that you enter is correct – this is where your Request will be sent.

Scholarship Supplementary Information Form Application Current Students

Engineering students interested in engineering-specific scholarships must use this form to provide the SoE Scholarship and Awards Committee with information related to their extracurricular or leadership activities.
All full-time students are eligible for scholarships and awards based on academic qualifications (GPA).
Some awards include other criteria such as evidence of leadership or involvement in extracurricular activities.

School of Engineering Blank PPT Application Faculty and Staff

PowerPoint template (dated)

Standing Deferred Final Examination Request Application Current Students

If students have missed a final examination because of a medical condition or some unforeseen circumstance, they must submit this request within 48 hours of the missed examination and must include appropriate documentation to support the request.

Religious observance may preclude attending classes or examination at certain times. In accordance with UBC Policy 65, students who wish to be accommodated for religious reasons must notify their instructors in writing at least two weeks in advance, and preferably earlier.

Students having two exams scheduled at the same time or 3 exams scheduled within a 24 hour period should also complete this request for an out-of-time final examination.

This form was previously called the Out of Time Final Examination Request form.

Stewards in Engineering Education (SEED) Program Application Form Application Prospective Students

The School of Engineering at UBC’s Okanagan campus conducts a Stewards in Engineering Education (SEED) Program to promote engineering research interest and involvement among high school students. Through the SEED Program, high-school students have the opportunity to participate in cutting-edge research projects with world-class researchers and graduate students in state-of-the-art laboratory facilities.

High school students can apply for the SEED Program by completing this SEED Program application form and submitting it via the instructions below. Application forms will then be reviewed and successful applicants will be selected to participate in engineering research projects at UBC’s Okanagan campus for a one-week period during the summer.

Teaching Assistant Application Form Application Current Students

The School of Engineering – TA Application Form is avilable at the below link. By completing the application, applicant agrees to the terms listed in the BCGEU Collective Agreement UTA or GTA.

Transfer Credit Application Application Current Students

The Transfer Credit Application only relates to courses with APSC or ENGR course codes.

If you would like credit from a different department, you will need to follow their process. If you are hoping a course will transfer as your Humanities elective, indicate ‘Humanities’ under UBC Course Number.

Travel Expense Claim Form Application Current Students and Faculty and Staff

Travel Expense Claim Form requires prospectus or program information, indicating the dates of conferences and workshops; details of daily claims for expenditures along with receipts.

UGF / GDES Form​ Application Faculty and Staff

The University Graduate Fellowship and Graduate Dean’s Entrance Scholarships submission form.

Undergraduate Lab Equipment Request Form Application Faculty and Staff

Form is required to request new undergraduate lab equipment or additional equipment for existing labs.