Form Type: Application
Form For: Current Students
Description
This form is for undergraduate Engineering students who are unable to complete a final exam under circumstances that constitute grounds as outlined in the UBC Academic Concession policy. Students under such circumstances may be eligible for a Standing Deferred (SD) final exam. Please read the below information to determine if you are eligible for an SD final exam.
Further Information:
IMPORTANT – REVIEW BEFORE SUBMISSION
When determining whether to grant an academic concession, including an SD final exam, one or more of the following considerations generally apply:
- the nature and duration of the issue affecting the student;
- confidential consultation with other appropriate units that can provide applicable professional opinions on the student’s situation;
- the scope and type of academic work affected;
- the proportion of prescribed academic work having been completed at the point in the term or program when academic work is affected; and,
- the student’s achievements in the course or program to date.
An SD final exam will only be considered if a student has kept up with course material, has been regularly attending class, is prepared to write the exam and is being prevented from attending the final exam for valid reasons, as outlined in the UBC Academic Concession policy.
Academic concession requests may be denied on the following grounds:
- a student has made repeated requests for academic concessions.
- a student has not been regularly attending class and/or has not been able to keep up with course material throughout the term.
- there is an ongoing investigation of academic misconduct.
- a student has a history of academic misconduct.
- a student has already written the final exam.
- a student did not make the request in a timely manner (within 48 hours).
- if required, a student has not provided supporting documentation to substantiate the request in a timely manner.
Before submitting this form, you are expected to:
- Review UBC Okanagan’s policy on Academic Concession
- Ensure the reasons for requesting academic concession are aligned with the grounds in the academic concession policy:
- Conflicting responsibilities (See definition 9a here)
- Medical circumstances (See definition 9b here)
- Compassionate grounds (See definition 9c here)
- Ensure that you understand the many possible implications of an SD final exam on your year level promotion and registration. For example, if you have an SD in a course that is a pre-requisite for another course, the SD may delay continuation or registration into the subsequent course. If you are unsure, meet with an Engineering Advisor.
You must submit the SD final exam request within 48 hours of a missed exam.
If you are requesting an academic concession for multiple courses, please submit a separate submission for each course. Note that a copy of your request may be forwarded to your course instructor for verification and feedback. You can expect to receive a decision from SOE Academic Services within 15 business days. In the meantime, please monitor your email, as the SOE Academic Services office may be in touch with you to ask for additional information, clarification, or supporting documentation.
If you want to discuss if you are eligible for an academic concession, meet with an Engineering Advisor.
IMPORTANT NOTE
This SD request form doesn’t include academic accommodations for Religious Observances and for the Cultural Observances of First Nations, Métis, and Inuit Students (Senate policy J-136). Based on J-136, “Requests for accommodation for examinations scheduled in a formal examination period should be made well in advance and normally no later than 14 days prior to the start of the examination period. Requests for accommodation for examinations and other academic requirements during the term should be made with as much notice as possible. Reasonable efforts will be made to accommodate such requests. If the observance occurs within 14 days of the start of a term, the student shall contact the course instructor/coordinator at the earliest opportunity to request accommodation.”
IMPORTANT DATES
This form will only be available 48-hours before the first final exam and 48-hours after the last exam in the final exam period each academic semester. Outside of this period, students with questions should contact an Engineering Advisor.
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