Forms

Administrative process when seeking absence of duties coverage

Instructors are required to submit an academic misconduct reporting form if they suspect such misconduct.

A summary of your responses will be emailed to the Academic Misconduct Review Committee. If you have any questions please contact the Academic Misconduct Review Committee directly at soe.misconduct@ubc.ca.

Students can request a to have their Workday Student account’s Academic Progress Report be updated, to reflect current academic progress.

Design project evaluation rubric form for accreditation purposes

iPeer Evaluation for accreditation purposes

Lab report evaluation rubric for accreditation purposes

Lab report template for accreditation purposes

Program accreditation criteria template document for preparation purposes.

Spreadsheet template for Program CIS

Request form for visits, conferences, workshops or non-academic activities.

Student appointment request form is required for all undergraduate and graduate research assistantships.

This is the current PhD Comprehensive and Proposal Procedures for the School of Engineering.

This form is used for oral Comprehensive Exam reports from the Chair.

This form is used to record the PhD Comprehensive Exam Results of students who started their program on or after September 2017.

This form is used to schedule a PhD Comprehensive Exam of students who started their program on or after September 2017.

Students may submit a Corequisite Waiver Request if they wish to:

1. Take a course in the same term as the required prerequisite course.
2. Take a course without any prior participation in the prerequisite course.

Students submitting a corequisite waiver request MUST meet all of the following requirements:

1. Achieved an overall average of at least 70% in the most recent full Winter session.
2. Satisfied all of the other prerequisite requirements of the desired upper-level course that is being requested.
3. Obtained the instructor’s approval of the desired course.

Students interested in Management or Computer Science as a minor to their Bachelor of Applied Science degree must formally apply using the COSC and MGMT Minor Application Form. Application deadline is the end of May each year.

Questionnaire for Evaluation of an Engineering Program.

Departmental course scheduling request for Directed Studies course ENGR 598.

The course syllabus template provides guidelines to ensure individual syllabus meet UBC requirements and standards.

Curriculum Proposal Form enables faculty to propose curriculum changes that will be forwarded to administration and Senate for consideration.

Degree Progession Letters are often required for scholarships, funding opportunities, etc.
To obtain this letter, please complete the form below and allow 7-10 business days for processing.

Are you interested in proposing a project for MEng students to work on for 2024 Winter Term 2?

Please submit this Qualtrics request form outlining the project by Monday, November 4, 2024.

The request form will form the basis of a contract between the faculty member and the student(s) outlining expectations and the scope of the project.

This form is used if you are an undergraduate student who wants to enroll in graduate-level courses.

This guide is designed to welcome you to the School of Engineering and provide answers to questions you may have as a new faculty member.

When a graduate student has completed their thesis defence and any changes required by the examining committee, their supervisor and committee member(s) will sign the Thesis or Dissertation Approval form.

Hard-copy version of general expense claim form.
Please staple receipts in chronological order to a blank 8.5 x 11″ paper. Number each receipt individually and fill in the details on the corresponding line. Attach the papers with the receipts to this form when you submit it.

Instructors should complete this form at the end of each term for every course they teach. Sections can be combined.

Current Engineering research graduate students may request access to a locker in the EME. Applicants must be a research graduate student in the School of Engineering to be eligible.

This survey is intended for graduate students graduating/leaving the program.

This form is only for graduate students with paid GRA appointments (who have an active employee ID number). Print access can only be provided with an active employee ID and the GRANT (speedchart) information from the Professor.

Please complete the lab access form to request Salto access to any engineering labs.

This form is for undergraduate Engineering students who missed the Withdrawal deadline under circumstances that constitute grounds as outlined in the UBC Academic Concession policy. Students under such circumstances may be eligible for a Late Withdrawal (with a “W” Standing) from one or more of their courses.

The student must indicate why he or she requires time completely away from his or her academic responsibilities.

Application for students wishing to acquire credit for courses at institutions other than UBC Okanagan.

Please submit a minimum of ONE MONTH before you need to register in the desired class.

In order for the School of Engineering to review course equivalency, student must include a course syllabus, not just a course description. These can be found on the host institution website or by contacting them directly.

Letter of Permissions (LOPs) are only allowed for courses deemed by the school to be equivalent to first year Applied Science, Humanities elective courses, lower-level (100- or 200-level) Minor courses, or first 100- or 200-level courses in COSC from transferable, accredited post-secondary institutions within Canada.

A maximum of nine credits may be taken outside of UBC through LOPs.

Completion form for students in the Master of Engineering Program to indicate that they have completed all the requirements and are ready to complete their program. Students enrolled in Co-op should not submit this form until their Co-op placement is completed.

This form is for undergraduate engineering students who must miss scheduled final examinations in order to participate in observances of religious significance or observances of cultural importance to First Nations, Métis, and Inuit students (Senate policy J-136 and UBC Okanagan Academic Calendar). Under such circumstances, students may be eligible for an out-of-time (OOT) examination.

Students submitting a Prerequisite Waiver Request must meet one of the following requirements:

1. Students requesting access to a course for which they do not meet the prerequisite course must have an overall average of at least 55% in the most recent full Winter session and have taken the pre-requisite course already and have obtained at least 45% in the course to be considered for a prerequisite waiver. If a course has more than one pre-requisite, the student must have satisfied all of the other pre-requisite requirements for the course.

2. Students requesting access to courses for which they do not meet the year level may be considered if they have an average of 70% or above in the most recent full Winter session and are within one year level of the prerequisite requirement.

The Professional Activities Fund (PAF) supports co-curricular projects and activities including competitions, conferences and field trips. The intended purpose of the projects and activities is to enhance the professional development of undergraduate engineering students.

With the initiation of Workday all Faculty and Staff can submit their expense claims through Workday. Please have digital copies of your receipts.

This form is used for PhD Proposal Exam report from the Chair.

This form is used to record the results of the PhD Proposal Exam of students who started their program on or after September 2017.

This form is used to schedule a PhD Proposal Exam of students who started their program on or after September 2017.

Students can request to take more than the standard 6 courses in a semester. Students must be in good academic standing to be considered. Each request will be evaluated on a case by case basis by the School.

Requests for verification of employment or copy of a contract require the submission of a Request for Information Form.

Complete all required sections of the form for your Request to be considered.
Ensure that the Instructor Email Address that you enter is correct – this is where your Request will be sent.

Faculty can request approval of a submitted Research Project Information Form (RPIF)

Scheduling Procedures for Candidacy Exams, including timelines and chair selection.

Scheduling Procedures for Defenses, including timelines, external and university examiners, embargoes and chair selection.

Engineering students interested in engineering-specific scholarships must use this form to provide the SoE Scholarship and Awards Committee with information related to their extracurricular or leadership activities.
All full-time students are eligible for scholarships and awards based on academic qualifications (GPA).
Some awards include other criteria such as evidence of leadership or involvement in extracurricular activities.

The School of Engineering has a calculator policy whereby only two models are permitted in midterm and final exams. The policy applies to all students. These models are:

Texas Instruments TI-36X Pro

CASIO fx-991ES PLUS C, 2nd edition, released 2021

This form is for undergraduate Engineering students who are unable to complete a final exam under circumstances that constitute grounds as outlined in the UBC Academic Concession policy. Students under such circumstances may be eligible for a Standing Deferred (SD) final exam. Please read the below information to determine if you are eligible for an SD final exam.

The School of Engineering at UBC’s Okanagan campus conducts a Stewards in Engineering Education (SEED) Program to promote engineering research interest and involvement among high school students. Through the SEED Program, high-school students have the opportunity to participate in cutting-edge research projects with world-class researchers and graduate students in state-of-the-art laboratory facilities.

High school students can apply for the SEED Program by completing this SEED Program application form and submitting it via the instructions below. Application forms will then be reviewed and successful applicants will be selected to participate in engineering research projects at UBC’s Okanagan campus for a one-week period during the summer.

This form will be forwarded to the School of Engineering Professional Development team for review.

This form is required if a student wishes to have an announcement made in class. The request will be reviewed by School of the Engineering Student Professional Development team and the Associate Director(s), Undergraduate Studies.

The Transfer Credit Application only relates to courses with APSC or ENGR course codes.

If you would like credit from a different department, you will need to follow their process. If you are hoping a course will transfer as your Humanities elective, indicate ‘Humanities’ under UBC Course Number.

This form is an agreement of understanding acknowledging the additional financial obligations required for transferring into the Master of Engineering Program from other graduate programs.

Digital Copy of the expense claim form. Please scan all receipts and send them with the completed expense form to engineering.administration@ubc.ca. Be sure to include your current address for cheque delivery.

The University Graduate Fellowship and Graduate Dean’s Entrance Scholarships submission form.

Form is required to request new undergraduate lab equipment or additional equipment for existing labs.

Request a University Examiner for a Master’s or Doctoral Defense. Submission will be directed to the Associate Director of Graduate Studies for approval.