Graduate Resources

Graduate students are supported by the College of Graduate Studies at UBC’s Okanagan campus. Below are some useful links to important information and forms that pertain to graduate students at the School of Engineering.

For graduate studies course offerings:
Unofficial listings of engineering graduate studies courses

For the following, please consult the Student Service Centre:
Financial Status
Course Registration
Current Student Verification Letter
Tuition Fee Amounts and Summary

For the following, please contact your supervisor:
Course Selection and Advising
Credit Transfer Requests
Desk and Lab Space
Equipment and/or Software Requests
Novell / Print Access

For the following, please contact Shannon Hohl:
Add/Change Supervisor and/or Committee Member
Candidacy Exam Scheduling
Course Audit Requests & Registration Issues
General Graduate Student Related Questions
Leave of Absence
Masters and PhD Defense Scheduling
Permanent Residency Letters
Program Completion Procedures
Registration in UBC Vancouver courses
Transfer Between School of Engineering Programs
Tuition Deferral


Find all applicable School of Engineering forms at the below link.  Most documents are in Adobe Acrobat (.pdf) or Word (.doc) formats


Additional Resources

For the following, please contact Angela Perry:
Financial Letter
RA Payment and Payroll Issues (please check your paystub first)

For the following, please consult the College of Graduate Studies (COGS):
Annual Progress Report Forms and Information
Graduation Application and Questions
University Graduate Fellowship information
Scholarship and Award Opportunities
Western Dean’s Agreement

For the following, please contact International Programs and Services:
Study Permit information

The policies pertaining to the PhD Candidacy Exam have recently been revised.  Consult the below documents for further information:

PhD Candidacy Exam Policy for Students who began their PhD program prior to September 2017

PhD Candidacy Exam Policy for Students who began their PhD program September 2017 or later

Policies and procedures for graduate students are administrated by the College of Graduate Studies.  For a quick reference to the policies and procedures review UBC Okanagan’s College of Graduate Studies Graduate Student Manual

Engineering Graduate Students Society

The Engineering Graduate Students Society (EGSS) is a student-runorganization representing engineering graduate students enrolled in PhD, MASc,and MEng programs on UBC’s Okanagan campus. It’s objectives are to organize academic,social, and professional events and services for students as well as to facilitatecommunication between the students, the School of Engineering, and the StudentUnion of UBC Okanagan (UBCSUO).

For information on events and activities, follow the EGSS Facebook Page ( to external site). Any questions or concerns can be addressed to the EGSS by sending them an email.

Annual Engineering Graduate Symposium

The Annual Engineering Graduate Symposium is held annually at UBC’s Okanagan Campus. Attending graduate students are given the opportunity to showcase their research in oral presentation or poster format, with both options being judged and prizes awarded.

Anyone interested in volunteering or organizing the upcoming Symposium is encouraged to send the EGSS an email!